Microsoft 365 Certified: Administrator ExpertImplement and manage Microsoft Purview complianceMedium
A company is transitioning from a legacy on-premises file share to SharePoint Online and OneDrive. They need to ensure that all documents containing intellectual property (IP), identified by a custom sensitivity label 'IP-Confidential', automatically have a retention period of 10 years from the date of creation. The administrator wants to avoid manual labeling by users. Which Microsoft Purview feature should be configured to apply the retention label without user intervention?
- AAdaptive scopes for retention policies
- BAuto-apply retention labels based on conditions
- CRegulatory record declaration
- DEvent-based retention policies
Show answer & explanationAnswer & explanation
Correct answer: B. Auto-apply retention labels based on conditions
Auto-apply retention labels based on conditions allows administrators to automatically apply a retention label to content based on conditions such as sensitive information types, keywords, or, in this case, an existing sensitivity label. This automates retention without user involvement.
Why the other options are wrong
- A. Adaptive scopes dynamically define what content is included in a retention policy, but do not automatically apply a specific retention label to content.
- C. Regulatory record declaration makes content an immutable record but does not automatically apply retention labels based on conditions.
- D. Event-based retention starts retention based on an event, not automatically applies a label based on content attributes.
Auto-apply Retention Labels
A Microsoft Purview feature that automatically applies a retention label to content based on specific conditions, such as sensitive information types, keywords, or existing sensitivity labels, eliminating the need for manual user action.
- Automates retention label application.
- Conditions can include SITs, keywords, sensitivity labels.
- Ensures consistent retention across large datasets.
Memory trick: Auto-apply labels are like a 'Robot' that 'Stamps' the right retention on your files!