Microsoft 365 Certified: Administrator ExpertImplement and manage Microsoft Purview complianceMedium
A large pharmaceutical company uses Microsoft 365. They have a strict requirement to manage the lifecycle of clinical trial documents, which must be retained for 15 years from the 'Study Completion Date' property in SharePoint, then automatically deleted. These documents are stored in specific SharePoint Online sites. Which Microsoft Purview feature is best suited to automate this process?
- ACommunication Compliance policies
- BData Loss Prevention (DLP) policies
- CLabel policies with event-based retention
- DAdaptive scopes for retention policies
Show answer & explanationAnswer & explanation
Correct answer: C. Label policies with event-based retention
Event-based retention allows the retention period to be triggered by a specific event (e.g., 'Study Completion Date'), which is crucial for managing content lifecycles that depend on external timelines. Label policies apply these retention settings.
Why the other options are wrong
- A. Communication Compliance monitors communications for policy violations, not document lifecycle management.
- B. DLP policies prevent data loss and leakage, not lifecycle management based on events.
- D. Adaptive scopes dynamically include or exclude users/locations but don't define retention based on a specific event date.
Event-Based Retention
Event-based retention is a feature within Microsoft Purview retention labels that allows the retention period for content to start based on the occurrence of a specific event, rather than creation or last modification date.
- Retention period triggered by a custom event.
- Ideal for project-based or contract-based retention.
- Requires defining event types and asset IDs for matching.
Memory trick: Events kick off retention, ensuring proper deletion.