Microsoft 365 Certified: Administrator ExpertImplement and manage Microsoft Purview complianceEasy
A global pharmaceutical company uses Microsoft 365. Due to strict clinical trial regulations, all research data must be retained for 15 years from the date the associated clinical trial concludes, not from the date the data was created. The legal department requires that the retention period for this data only begins after a specific 'Trial Concluded' event is formally logged. Which Microsoft Purview feature should the administrator configure to meet this requirement?
- AAuto-apply retention labels based on sensitive information types
- BEvent-based retention policies
- CAdaptive scope for retention policies
- DData Loss Prevention (DLP) policies
Show answer & explanationAnswer & explanation
Correct answer: B. Event-based retention policies
Event-based retention allows organizations to define retention periods that start when a specific event occurs, rather than from content creation or modification. This is crucial for regulatory compliance where retention is tied to a lifecycle event.
Why the other options are wrong
- A. Auto-apply labels start retention from content creation or modification, not a specific external event.
- C. Adaptive scopes dynamically apply policies to content based on attributes, but don't change the retention start trigger from an event.
- D. DLP policies prevent data loss but do not manage data retention periods or their starting triggers.
Event-based Retention
A Microsoft Purview feature that allows the retention period for content to begin only after a specific, formally logged event occurs, rather than from content creation or modification.
- Retention start is triggered by an event.
- Requires defining event types and asset IDs.
- Crucial for regulatory compliance tied to business events.
Memory trick: Events make retention start 'when' something happens, not 'just because' it was born.