Microsoft 365 Certified: Administrator ExpertImplement and manage Microsoft Purview complianceMedium
A global pharmaceutical company uses Microsoft 365. Due to strict clinical trial regulations, all documents related to ongoing drug development must be retained for 15 years from their creation date, and then permanently deleted. This applies to all SharePoint Online sites and Exchange mailboxes used by the Research & Development department. How should an administrator configure this requirement?
- AImplement a Microsoft 365 retention policy with a 15-year retention period and 'delete at end of period', applied to a dynamic adaptive scope filtering for R&D department users and sites.
- BCreate a retention label with a 15-year retention period and 'delete at end of period', then manually apply it.
- CConfigure a Microsoft 365 retention policy with a 15-year retention period and 'delete at end of period', targeting all SharePoint Online sites and Exchange mailboxes.
- DUse a records management policy to declare all R&D documents as records, with a 15-year retention period and 'delete at end of period'.
Show answer & explanationAnswer & explanation
Correct answer: A. Implement a Microsoft 365 retention policy with a 15-year retention period and 'delete at end of period', applied to a dynamic adaptive scope filtering for R&D department users and sites.
An adaptive scope allows for dynamic targeting of retention policies based on user or site attributes, ensuring that only R&D content is subject to this specific retention and deletion requirement without manual intervention or affecting other departments.
Why the other options are wrong
- B. Manual application is inefficient and prone to errors for a large, ongoing requirement.
- C. A global retention policy would apply to all users and sites, which is too broad and not specific to the R&D department.
- D. While declaring as records is important for some scenarios, a retention policy with an adaptive scope is the most efficient and scalable way to apply this to all R&D content across different workloads.
Adaptive Scope (Retention)
Adaptive scopes allow you to dynamically target retention policies to specific users, groups, or sites based on attributes, ensuring policies are automatically applied and updated as organizational changes occur.
- Dynamically targets content based on attributes.
- Reduces administrative overhead.
- Ensures policies are always applied to the correct data.
Memory trick: Adapt and scope, your data's retention rope!