Microsoft 365 Certified: Administrator ExpertImplement and manage Microsoft Purview complianceMedium
An organization uses Microsoft Purview to manage compliance. They have a requirement to apply a specific retention label, 'Contract-7Years', to all documents uploaded to a particular SharePoint Online library, regardless of their content. This label must be applied automatically upon upload. What is the most efficient way to achieve this?
- ACreate an auto-apply retention label policy based on a specific SharePoint library location.
- BApply a retention policy to the SharePoint site containing the library with a 7-year retention period.
- CConfigure a default sensitivity label for the SharePoint library to 'Contract-7Years'.
- DInstruct users to manually apply the 'Contract-7Years' label after uploading documents.
Show answer & explanationAnswer & explanation
Correct answer: A. Create an auto-apply retention label policy based on a specific SharePoint library location.
An auto-apply retention label policy can be configured to automatically apply a specific retention label to all content within a designated SharePoint Online library, ensuring consistent and mandatory labeling upon upload without user intervention.
Why the other options are wrong
- B. Applying a retention policy to the entire site is too broad and might not be specific enough for just one library, and it's a policy, not a label application.
- C. Sensitivity labels are for classification and protection, not primarily for retention (though they can trigger retention). A retention label is needed for the 'Contract-7Years' requirement.
- D. Manual application is inefficient and prone to errors, failing the 'automatically' requirement.
Auto-apply Retention Labels (Location-based)
Auto-apply retention label policies can be configured to automatically apply a specific retention label to all content in designated locations, such as a SharePoint Online library or folder, ensuring consistent data governance.
- Automatically applies retention labels.
- Can be based on content properties or location.
- Ensures consistent retention without user action.
Memory trick: Location labels: Set it and forget it, for every 'doc' in that spot!