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A Power BI developer needs to implement a solution to automatically export a Power BI report to a PDF file every Monday morning and send it to a specific email distribution list. Which Power BI feature should the developer use?
- APower Automate flow to trigger report export.
- BScheduled refresh of the dataset.
- CReport subscriptions.
- DPower BI Report Builder for paginated reports.
Show answer & explanationAnswer & explanation
Correct answer: C. Report subscriptions.
Power BI report subscriptions are designed to automatically send snapshots of reports (including PDF format) to specified recipients on a scheduled basis. This directly matches the requirement of exporting to PDF and emailing on a schedule.
Why the other options are wrong
- A. While Power Automate *could* be used, report subscriptions are a native and simpler Power BI feature specifically for this common task.
- B. Scheduled refresh updates the data in the dataset, but does not export or distribute the report.
- D. Power BI Report Builder is for creating paginated reports, which can be subscribed to, but it's not the feature for the subscription itself.
Power BI Report Subscriptions
Power BI report subscriptions allow users to receive scheduled snapshots of reports (e.g., as PDF) directly in their email inbox or to a distribution list.
- Automated report delivery
- Scheduled frequency
- Supports various formats (PDF, PPTX, PNG)
Memory trick: Subscribe to get your reports delivered on time, like a newspaper.