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A company uses Power BI for its financial reporting. The Power BI administrator wants to ensure that all financial reports and dashboards are only accessible to authorized users within a specific Microsoft 365 group. Which Power BI feature should the administrator use to manage access at the report and dashboard level?
- ARow-Level Security (RLS)
- BObject-Level Security (OLS)
- CWorkspace Access Management
- DPower BI App Permissions
Show answer & explanationAnswer & explanation
Correct answer: D. Power BI App Permissions
Power BI Apps are designed for broad distribution and audience-specific access control. By publishing reports and dashboards within an App, the administrator can grant access to specific Microsoft 365 groups, controlling who can view the published content.
Why the other options are wrong
- A. RLS filters data rows based on user identity, not entire reports or dashboards.
- B. OLS hides specific tables or columns from users, not entire reports or dashboards.
- C. Workspace access grants editing/viewing rights to all content within a workspace, but Apps offer more granular control for consumption.
Power BI App Permissions
Controls access to a curated collection of Power BI reports and dashboards, distributed as an 'App' to specific users or groups.
- Distributes content to a broad audience.
- Provides read-only access by default.
- Managed via App audience settings.
Memory trick: Apps deliver reports, permissions control the view.