Microsoft Certified: Power BI Data Analyst AssociateDeploy and maintain assetsMedium
A Power BI administrator needs to prevent users from sharing Power BI reports and dashboards with external guest users. This restriction should apply to all workspaces within the organization. Which Power BI admin portal setting should be configured?
- ACreate workspaces (Premium capacity only) setting
- BAllow external guest users to access Power BI content
- CPublish to web settings
- DExport data settings
Show answer & explanationAnswer & explanation
Correct answer: B. Allow external guest users to access Power BI content
The 'Allow external guest users to access Power BI content' tenant setting directly controls whether external users can be invited or granted access to Power BI content across the entire organization. Disabling this prevents sharing with guest users.
Why the other options are wrong
- A. This setting controls who can create workspaces on Premium capacities, which is unrelated to external sharing permissions.
- C. Publish to web settings control anonymous public sharing, not sharing with authenticated external guest users.
- D. Export data settings control whether users can download data, not whether they can share content with external users.
Power BI External Sharing Tenant Setting
The Power BI admin portal includes a tenant setting to control whether external guest users can access Power BI content across the entire organization.
- Organization-wide control
- Affects sharing with AAD guest users
- Managed by Power BI administrators
Memory trick: The tenant administrator closes the guest door for the whole building.