Microsoft 365 FundamentalsDescribe Microsoft 365 pricing and supportEasy
A Microsoft 365 administrator is reviewing their subscription billing. They notice charges for 50 user licenses, but their company currently only has 45 active employees using Microsoft 365. Which action should the administrator take to optimize costs?
- AWait for the next billing cycle for automatic adjustment.
- BReduce the number of licenses in the Microsoft 365 admin center.
- CPurchase 5 additional licenses to align with the billing.
- DContact Microsoft Support to dispute the charges.
Show answer & explanationAnswer & explanation
Correct answer: B. Reduce the number of licenses in the Microsoft 365 admin center.
To optimize costs and align billing with actual usage, the administrator should reduce the number of licenses in the Microsoft 365 admin center to match the 45 active users.
Why the other options are wrong
- A. Microsoft 365 subscriptions generally do not automatically adjust downwards for unused licenses; manual intervention is required.
- C. Purchasing more licenses would increase costs, contrary to the goal of optimization.
- D. Disputing charges without adjusting the license count won't resolve the underlying issue for future billing.
Microsoft 365 License Management
The process of assigning, unassigning, and adjusting the quantity of Microsoft 365 licenses to match organizational needs.
- Licenses are typically billed monthly or annually.
- Administrators manage licenses via the Microsoft 365 admin center.
- Unused licenses can incur unnecessary costs if not removed.
Memory trick: Check your count, trim the fat, save your cash.