Project Management Professional (PMP)® Examination Content OutlineProcessEasy
A project manager is nearing the end of a project to implement a new enterprise resource planning (ERP) system. All deliverables have been accepted by the client, and the system is operational. The project team is preparing to move to other assignments. What is the MOST critical activity the project manager should ensure is completed before formally closing the project?
- AConduct a final team celebration to acknowledge their hard work.
- BArchive all project documents and historical information.
- CPerform a comprehensive audit of all project expenditures against the budget.
- DBegin planning for the next phase or follow-on projects.
Show answer & explanationAnswer & explanation
Correct answer: B. Archive all project documents and historical information.
Archiving all project documents and historical information is crucial for future reference, audits, and organizational learning. It ensures that valuable project data is not lost and can be used for future projects.
Why the other options are wrong
- A. Team celebration is important for morale but not a critical project closing activity.
- C. A comprehensive audit is part of financial closure, but archiving encompasses all project knowledge.
- D. Planning for future projects is an operational task, not a project closing activity.
Project Archiving
The process of collecting, categorizing, and storing all relevant project documentation and historical information upon project closure for future reference and organizational learning.
- Includes project plans, reports, deliverables, and communications.
- Supports audits, legal requirements, and future project planning.
- Ensures knowledge transfer and prevents loss of valuable data.
Memory trick: Close the books, archive the facts, for future project acts.