Microsoft 365 FundamentalsDescribe security, compliance, privacy, and trust in Microsoft 365Easy
A Microsoft 365 administrator is configuring a new tenant for a small business. The business wants to ensure that all user data, including emails and documents, is protected from accidental deletion or malicious attacks, and remains accessible for a specific period, even if users delete items from their mailboxes or OneDrive. Which Microsoft 365 feature should the administrator primarily configure to meet these requirements?
- AMicrosoft Purview Retention Policies
- BMicrosoft Purview eDiscovery
- CMicrosoft Purview Information Protection
- DMicrosoft Purview Communication Compliance
Show answer & explanationAnswer & explanation
Correct answer: A. Microsoft Purview Retention Policies
Microsoft Purview Retention Policies are designed to keep or delete content automatically, ensuring data is retained for compliance or business needs and protected against accidental deletion.
Why the other options are wrong
- B. eDiscovery is used for searching and exporting content for legal cases, not for proactively retaining data from deletion.
- C. Information Protection classifies and labels sensitive data to control access and usage, but does not inherently protect against deletion or ensure long-term retention in the way retention policies do.
- D. Communication Compliance monitors internal and external communications for policy violations, not data retention or protection from deletion.
Microsoft Purview Retention Policies
Retention policies in Microsoft Purview allow organizations to manage content lifecycle by retaining data for a specified period, deleting it when no longer needed, and protecting it from accidental deletion.
- Can apply to Exchange email, SharePoint sites, OneDrive accounts, Microsoft 365 Groups, and Teams.
- Ensures compliance with regulatory requirements for data retention.
- Protects content from permanent deletion by users.
Memory trick: Retain, Protect, Delete: The Purview Policy Cycle.