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A Microsoft 365 administrator is concerned about employees accidentally or maliciously deleting critical business documents from SharePoint Online and OneDrive for Business. The organization needs to ensure that these documents are retained for a specific period, even if users attempt to delete them, to meet legal and regulatory obligations. Which Microsoft Purview feature should the administrator implement?
- AMicrosoft Purview eDiscovery
- BMicrosoft Purview Communication Compliance
- CMicrosoft Purview Retention Policies
- DMicrosoft Purview Information Protection
Show answer & explanationAnswer & explanation
Correct answer: C. Microsoft Purview Retention Policies
Microsoft Purview Retention Policies allow organizations to define how long content should be retained or deleted across various Microsoft 365 services. These policies ensure that critical documents are preserved for compliance, even if users try to delete them, and can automatically delete content after its retention period.
Why the other options are wrong
- A. Microsoft Purview eDiscovery is used for legal discovery to search and export content, not for enforcing document retention.
- B. Microsoft Purview Communication Compliance monitors communications for inappropriate content, not for document retention.
- D. Microsoft Purview Information Protection classifies and protects sensitive data but doesn't manage its retention lifecycle.
Microsoft Purview Retention Policies
A Microsoft 365 compliance feature that defines how long content (emails, documents, messages) should be retained or deleted to meet legal, regulatory, and business requirements.
- Can retain content for a specified period, even if deleted by users.
- Can automatically delete content after the retention period expires.
- Applies to Exchange, SharePoint, OneDrive, Teams, and other services.
- Helps organizations comply with data retention regulations.
Memory trick: Keep what you need, delete what you don't, by the clock.