Microsoft 365 FundamentalsDescribe security, compliance, privacy, and trust in Microsoft 365Medium
A compliance officer at a multinational corporation needs to ensure that all data stored within Microsoft 365, regardless of its location or sensitivity, is subject to specific retention and deletion rules based on various global regulations. They also need to ensure that deleted items are irrecoverable after their retention period. Which Microsoft 365 compliance capability is best suited for this comprehensive requirement?
- AMicrosoft Purview Information Protection (MPIP)
- BMicrosoft Purview Records Management
- CMicrosoft Purview eDiscovery
- DMicrosoft Purview Data Loss Prevention (DLP)
Show answer & explanationAnswer & explanation
Correct answer: B. Microsoft Purview Records Management
Microsoft Purview Records Management helps organizations manage their regulatory, legal, and business-critical records. It allows for the creation of retention labels that can apply specific retention and deletion schedules to content, ensuring compliance with various regulations, including irreversible deletion.
Why the other options are wrong
- A. MPIP classifies and protects sensitive information, but doesn't primarily manage the lifecycle of records (retention/deletion).
- C. eDiscovery is used for identifying and delivering electronic information for legal cases, not for general records lifecycle management.
- D. DLP prevents sensitive data from leaving the organization, it does not manage retention or deletion.
Microsoft Purview Records Management
A Microsoft 365 compliance solution that helps organizations meet their regulatory, legal, and business obligations for records management. It enables the declaration of content as a record, applies retention labels, and manages the disposition of records.
- Manages the entire lifecycle of records from creation to disposition.
- Supports both retention and irreversible deletion.
- Helps meet legal and regulatory obligations.
Memory trick: Records Management: From Birth to Burial, we manage every document's journey.