Microsoft Security, Compliance, and Identity Fundamentals (SC-900)Describe the capabilities of Microsoft compliance solutionsMedium
A company is implementing a new policy that requires all email communications containing financial forecasts to be retained for 10 years, while ensuring that all other marketing-related emails are deleted after 1 year. This needs to apply consistently across Exchange Online and SharePoint Online. Which Microsoft Purview capability is most effective for this granular, automated information lifecycle management?
- AMicrosoft Purview Communication Compliance
- BMicrosoft Purview Information Barriers
- CMicrosoft Purview Data Lifecycle Management (DLM)
- DMicrosoft Purview Data Loss Prevention (DLP)
Show answer & explanationAnswer & explanation
Correct answer: C. Microsoft Purview Data Lifecycle Management (DLM)
Microsoft Purview Data Lifecycle Management (DLM) enables organizations to manage data from creation to deletion, applying granular retention and deletion policies based on content, location, and other criteria across various Microsoft 365 services.
Why the other options are wrong
- A. Communication Compliance monitors communications for policy violations, not for defining retention/deletion periods.
- B. Information Barriers restrict communication between user groups, not managing data retention.
- D. DLP prevents inappropriate sharing of sensitive data, not managing its retention and deletion lifecycle.
Data Lifecycle Management (DLM)
A Microsoft Purview capability that helps organizations manage their data throughout its lifecycle, from creation to disposition, by defining and enforcing retention and deletion policies.
- Manages data from creation to deletion
- Applies granular retention/deletion policies
- Works across various Microsoft 365 services
Memory trick: Lifecycle rules for every data type, automatically.