A C-27 contractor is bidding on a large commercial landscape project. The client's bid documents include detailed plans and specifications, but also a clause stating that the contractor is solely responsible for verifying all existing site conditions and dimensions prior to bidding. During the site visit, the contractor identifies a significant discrepancy where the existing grade is 18 inches higher than indicated on the plans in a critical hardscape area. What is the contractor's most appropriate response to this discrepancy during the bidding process?
- AAdjust the bid to include the additional cost for the extra excavation and grading required to meet plan specifications.
- BInform the client of the discrepancy and request a revised plan or clarification before submitting the bid.
- CAdd a large contingency to the bid, hoping it covers the potential costs of resolving the grade issue.
- DSubmit the bid based on the provided plans, assuming the client will issue a change order for the discrepancy.
Show answer & explanationAnswer & explanation
Correct answer: B. Inform the client of the discrepancy and request a revised plan or clarification before submitting the bid.
The clause makes the contractor responsible for verification. Discovering a significant discrepancy means the plans are faulty. Bidding on faulty plans, even with a contingency, is risky. The most professional and prudent action is to seek clarification or revised plans from the client, allowing for an accurate bid based on correct information.
Why the other options are wrong
- A. While the bid must reflect actual costs, bidding on a known faulty plan without clarification can lead to disputes if the client insists on the original plan's intent.
- C. A contingency is for unknowns, not for known, quantifiable discrepancies that can be clarified prior to bidding.
- D. Submitting a bid based on incorrect plans, even with a verification clause, is unprofessional and can lead to disputes or financial loss.
Plan Discrepancy Resolution
The process of addressing inconsistencies or errors found in project plans and specifications, especially when a contractor is responsible for site verification, by communicating with the client or designer for clarification or revision before bidding.
- Crucial for accurate bidding and avoiding future disputes.
- Contractor's responsibility increases with 'verify site conditions' clauses.
- Aims to ensure all parties are bidding/building from the same, correct information.
Memory trick: Find a flaw, then clarify the law.