Microsoft 365 Endpoint AdministratorManage identity and compliance (10-15%)Medium
A company needs to ensure that all Microsoft Teams chat messages, including private chats and channel messages, are retained for a minimum of five years for regulatory compliance. After this period, they should be automatically deleted. Which Microsoft Purview feature should be configured?
- ARetention policy
- BCommunication compliance policy
- CeDiscovery hold
- DData Loss Prevention (DLP) policy
Show answer & explanationAnswer & explanation
Correct answer: A. Retention policy
Retention policies in Microsoft Purview are designed to retain content for a specified period and then automatically delete it, directly addressing the requirement for retaining Teams messages for five years and then deleting them.
Why the other options are wrong
- B. Communication compliance policies detect and remediate inappropriate communications, not manage content retention and deletion lifecycles.
- C. eDiscovery holds are used to preserve content for legal cases, overriding retention policies, but are not for general, automated lifecycle management.
- D. DLP policies prevent sensitive information from being shared inappropriately, they do not manage retention periods.
Retention Policy (Microsoft Purview)
A policy that defines how long an organization keeps content (e.g., emails, documents, Teams messages) and, optionally, when to delete it after the retention period.
- Retains content for compliance.
- Can also automatically delete content.
- Applies across various Microsoft 365 services.
Memory trick: Retention keeps data for a time, then sends it to the bin.